Terms of Service

Last updated: March 01, 2024

Please read these terms and conditions carefully before using the Kodex AI Service.


By accessing the Service you agree to the Terms and Conditions and Our Privacy Policy.
Our Service is designed for professional users with a minimum age of 18. In case of misuse, we reserve the right to terminate or suspend Your usage. The Service may contain links to third-party websites outside of our control. The KodexDraft 14-day Trial has its own Terms and Conditions stated below.

KodexDraft 14-day Trial

By participating in the 14-day free trial of KodexDraft, the AI-based document creator designed by Kodex AI, you agree to the following terms and conditions:

  • Eligibility: This free trial is available only to financial professionals aged 18 years or older who have received an invitation link to participate in the trial.
  • Trial Period: The free trial period for KodexDraft lasts for 14 days from the date of activation. During this period, users have full access to the features and functionalities of KodexDraft for the feature of creating RFP reports.
  • Usage: Participants may use KodexDraft solely for the purpose of creating RFP reports within their professional capacity as financial professionals.
  • Ownership: All content, documents, and data created using KodexDraft during the free trial period remain the property of the user. Uploaded AI Sources will be shared with KodexAI for analysis and improving Our service, as stated in Our Privacy Policy.
  • Limitations: Participants are limited to one free trial account per individual. We reserve the right to restrict access or terminate the trial account if any abuse or misuse of the service is detected.
  • Illegal Content: Participants are strictly prohibited from using KodexDraft to create, store, or distribute any illegal or unauthorized content, including but not limited to copyrighted material, confidential information, or content that promotes violence, hate speech, or illegal activities.
  • Support: Kodex AI provides technical support during the trial period via email or online consultation.
  • Feedback: Participants are encouraged to provide feedback and suggestions regarding their experience with KodexDraft during the trial period. This feedback may be used for product improvement and marketing purposes.
  • Privacy: Participant data collected during the free trial will be handled in accordance with Our Privacy Policy
  • Termination: Kodex AI reserves the right to terminate or suspend the free trial account at any time for any reason, without prior notice.
  • Agreement: By activating the free trial of KodexDraft participants agree to abide by these terms and conditions.

If you have any questions or concerns regarding these terms and conditions, please contact us at hello@kodex-ai.com

Interpretation and Definitions

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

For the purposes of these Terms and Conditions:

  • Country refers to: Berlin, Germany
  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Kodex AI GmbH, Herrnhuter Weg 13, 12043 Berlin.
  • Device means any device that can access the Service such as a computer, a mobile phone or a digital tablet.
  • Service refers to the Website and our solutions, KodexAssist and KodexDraft
  • Third-party Social Media Service means any services or content (including data, information, products or services) provided by a third-party that may be displayed, included or made available by the Service.
  • Website refers to Kodex AI, accessible from https://www.kodex-ai.com
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.


These are the Terms and Conditions governing the use of this Service and the agreement that operates between You and the Company. By accessing and using the Service, you accept and comply with these Terms and Conditions and Our Privacy Policy. Our Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your personal information when You use the Application or the Website and privacy rights.

1. The Company does not permit those under 18 to use the Service. If You disagree with any part of these Terms and Conditions then You may not access the Service.

2. Participants are strictly prohibited from using our Service to create, store, or distribute any illegal or unauthorized content, including but not limited to copyrighted material, confidential information, or content that promotes illegal activities.

3. These Terms and Conditions are governed by the laws of the Country, excluding its conflicts of law rules. Your use of the Application may also be subject to other local, state, national, or international laws.

Links to Other Websites

Our Service may contain links to third-party websites or services that are not owned or controlled by the Company.
The Company has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites or services. You further acknowledge and agree that the Company shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods or services available on or through any such web sites or services.

We strongly advise You to read the terms and conditions and privacy policies of any third-party web sites or services that You visit.


We may terminate or suspend Your access immediately, without prior notice or liability, for any reason whatsoever, including without limitation if You breach these Terms and Conditions. Upon termination, Your right to use the Service will cease immediately.

Limitation of Liability

Notwithstanding any potential damages You may experience, the Company's liability and that of its suppliers under these Terms, as well as your exclusive remedy for any issues, is limited to the amount you actually paid through the Service.
To the maximum extent permitted by law, the Company and its suppliers are not liable for any special, incidental, indirect, or consequential damages, including loss of profits, data, or other information, business interruption, personal injury, or loss of privacy resulting from or related to the use of the Service, third-party software or hardware used with the Service, or any provision of these Terms.
This limitation applies even if the Company or a supplier was informed of the possibility of such damages, and even if the remedy does not achieve its essential purpose. Some states do not allow the exclusion of implied warranties or limitation of liability for incidental or consequential damages, so certain limitations may not apply. In these states, each party's liability will be limited to the greatest extent permitted by law.

"AS IS" and "AS AVAILABLE" Disclaimer

The Service is provided to you "AS IS" and "AS AVAILABLE," with all faults and defects, without any warranty. The Company, along with its affiliates, licensors, and service providers, expressly disclaims all warranties, whether express, implied, statutory, or otherwise, including warranties of merchantability, fitness for a particular purpose, title, and non-infringement.
This means that we do not guarantee that the Service will meet your needs, work without interruption, be error-free, or be compatible with other software or services. We also do not guarantee the accuracy, reliability, or currency of any information provided through the Service. Additionally, we do not promise that the Service, its servers, or any content provided are free from harmful components like viruses or malware.

Some jurisdictions may not allow these exclusions or limitations, but if applicable, they will be enforced to the fullest extent permitted by law.

Disputes Resolution

If You have any concern or dispute about the Service, You agree to first try to resolve the dispute informally by contacting the Company.

For European Union (EU) Users

If You are a European Union consumer, you will benefit from any mandatory provisions of the law of the country in which You are resident.

United States Legal Compliance

You represent and warrant that (i) You are not located in a country that is subject to the United States government embargo, or that has been designated by the United States government as a "terrorist supporting" country, and (ii) You are not listed on any United States government list of prohibited or restricted parties.

Severability and Waiver


If any provision of these Terms is found to be unenforceable or invalid, We aim to adjust it to the extent permitted by law to achieve its intended purpose. The rest of the Terms will still apply as usual.


Except as provided herein, the failure to exercise a right or to require performance of an obligation under these Terms shall not affect Our ability to exercise such right or require such performance at any time thereafter nor shall the waiver of a breach constitute a waiver of any subsequent breach.

Changes to These Terms and Conditions

We reserve the right to modify or replace these Terms at any time. If a revision is material We will make reasonable efforts to provide at least 30 days' notice prior to any new terms taking effect. What constitutes a material change will be determined at Our sole discretion.

By continuing to access or use Our Service after those revisions become effective, You agree to be bound by the revised terms. If You do not agree to the new terms, in whole or in part, please stop using the website and the Service.

Contact Us

If you have any questions about these Terms and Conditions, You can contact us at hello@kodex-ai.com